A Free AI acceptable use policy, built for small teams
Your team is using AI tools. Do you have a policy?
Most AI acceptable use policies I’ve seen are either written for enterprises with a legal team to maintain them, or so vague they don’t tell anyone anything useful. “Use AI responsibly” is not a policy.
This one is different. I created it for small teams and solo operators who need something they can put their name on and hand to staff, a client, or a regulator if asked. It covers the approval process for new AI tools, data rules, prohibited uses, staff responsibilities, incident reporting, and a jurisdiction-by-jurisdiction summary of where regulation currently stands across the EU, UK, USA, Canada, Australia, and India. Everything in square brackets is a prompt to fill in your own details. Everything else is ready to use.
It won’t replace legal advice if you’re in a heavily regulated sector. But for most small businesses and early-stage operators, it’s a solid starting point that would otherwise take several hours to produce from scratch.
This policy is free to download. However, if you’re on a free subscription and want full access, upgrading takes about two minutes. You’ll get access to the archive, multiple issues a week, and everything I release to paid subscribers going forward.
This policy is a practical starting point, not legal advice. Have a lawyer review it before you finalise it.
Download the draft policy…